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JUNIOR OFFICE ADMINISTRATOR (REF A0120170)

Odllac Financial Services has a position available. We are looking for someone to fill the vacancy of Office Administrator in the Durbanville area, effective immediately.

Job Description

** – Administrative and other tasks – **

    • Prepare SARS documentation
    • Driving to and from clients to deliver/ retrieve document
    • Drafting client expenses on Excel Spreadsheets
    • WIP (work-in-progress) management
    • Update of various administrative databases
    • Answering of telephone
    • Binding of financial statements
    • Filing and administration of filing systems
    • General office housekeeping in your direct workspace
    • Assisting the partners with ad hoc tasks
    • General ad hoc tasks
    • Ensure that all documentation is kept orderly and safe
    • Ensure that proper control procedures are in place where necessary
    • Ensure that all management reports are submitted timeously (by due date)
    • Ensure that correspondence / communication are documented meticulously
    • Build sustainable relationships with clients and colleagues
    • Communicate appropriately and regularly with colleagues and clients
    • Familiarise / update yourself regularly with the legislation to enable to perform your duties, in your own time
    • Share your knowledge from time to time with colleagues
    • Ensure that you document and update your work schedule / plan regularly to ensure continuity
    • Any other responsibilities as agreed from time to time

 ** – Studies (when applicable) & Continuing Professional Development (CPD) – **

    • Familiarise yourself with the basic legislation / accounting treatment as requested on a continuous basis.
    • Continuous reading, studying, researching of all necessary legislation and changes to the Profession in your own time
    • Familiarise yourself with the software being used: Excel, Word, Outlook, Power Point, Pastel Accounting, Pastel Payroll, Sharepoint, etc.
    • Performance Evaluation: goal setting, measurement, discussion of – and management of your development needs and performance
    • Career Planning and mentoring
    • Ensure you pass your studies every semester (when applicable)
    • Ensure you provide your employer with your semester subjects registered for (when applicable)
    • Ensure you provide your employer with your semester study roster (when applicable)
    • Ensure you submit all your assignments timeously before the deadlines (when applicable)

Please note that the list above only outlines the main administrative duties. The employee will therefore be required to perform other duties not listed in the job description.

** – Location: -**

We are located in Sontraal Heights, Durbanville, Western Cape.

** – Hours of Work: -**

Monday to Friday: 08h00 – 17h00

** – The successful candidate must be/has: -**

    • Courteous, friendly and hard-working
    • Organised, motivated, efficient and hands-on candidate with an outgoing personality
    • Able to multitask and remain calm when under pressure
    • Highly competent in Microsoft Excel, Word and Outlook
    • Accuracy and attention to detail is extremely important
    • Needs to be able to interact with other staff members
    • Good telephone etiquette
    • Own reliable transport and a valid driver’s licence
    • Bilingual with the ability to read and liaise with Afrikaans speaking clients
    • Take the initiative to undertake tasks and not wait to be told

How to Apply

Please e-mail your detailed CV with relevant supporting documents to:

hr@odllac.com
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